Audit log

The audit log is a complete, append-only record of every change made in your organisation. It’s designed to provide the evidence trail that the FPS Finance (FOD Financiën / SPF Finances) or a regional grant body might request during a review.

Who can access the audit log

The audit log is available to all users, with content scoped by role:

• Employees see only their own actions (time entries they created, tasks they added, etc.).
• Managers see all events for their organisation. Can filter by actor (any user in the organisation).

The same interface is used for both roles — only the data shown and the available filters differ.

Viewing and filtering

1. Go to the Audit log page.
2. Browse events in reverse chronological order (newest first).
3. Use the filters to narrow results — all filters apply immediately:
   • Start date / End date — both bounds are inclusive.
   • Actor — filter by who performed the action. Managers only: employees see just their own actions, so there is nothing for them to filter on and the control is not shown.
   • Entity type — Task, User, Time entry, Classification, Class, Document, Tenant, Invitation, Time target, Project.
   • Action — free-text search (e.g. “created”, “deleted”).

What’s logged

Every state change in belsimple creates an audit event. This includes:

• User actions — invitations, role changes, deactivations, reactivations.
• Task changes — creation, editing, re-parenting, archiving, unarchiving, entry reassignment.
• Classification changes — creating, renaming, archiving classifications and classes; assigning and removing classes from tasks.
• Time entry changes — creation, editing, deletion, classification edits.
• Document actions — upload, deletion.
• SSO configuration — enabling, updating, removing providers.
• Time targets — creation, update, deletion, user assignment changes.
• Projects — creation, update, archiving, report generation.

Each event description is self-contained — it includes the full task path (e.g. “VLAIO Grant › WP1 › Literature Review”), user email, class names, and old/new values for updates. This means you can read any single log entry and understand exactly what happened without needing to look up other records.

Exporting

Click Export CSV to download the audit log as a CSV file. The export respects whichever filters you currently have applied.

Why it matters

The audit log is what makes your time tracking defensible. If the FPS Finance reviews your filing and questions a specific entry, you can show exactly when it was created, by whom, and whether it was ever modified. This is the core value proposition of belsimple — not just tracking time, but proving it.