Projects

Projects let you organise your work around grants, funding applications, or R&D claims (such as Belspo tax exemption claims, VLAIO grants, or EU Horizon projects).

Creating a project

1. Go to the Projects page from the dashboard.
2. Click New project.
3. Enter a name, optional reference number (e.g. the grant application number), and the project’s start and end dates.
4. Click Save.

Linking classifications

Each project is linked to one or more classifications — the work packages or activity categories relevant to the grant. A project report then covers only the people who logged time carrying one of those classifications, and only those hours of theirs. The link is what decides that: link too little and real work falls outside the claim, link too much and hours the grant never funded end up inside it.

1. Open a project and click the classifications button.
2. Select the classifications that apply to this project.
3. Click Save.

A classification can be linked to multiple projects. For example, a “Software Development” classification could be relevant to both a Belspo claim and a VLAIO grant.

The match is on the classes stored on an entry when it was logged, not on how its task is classified today (see Classifications). Time logged before a task carried one of the linked classifications stays out of the report until you rewrite those snapshots with a bulk reclassify.

Generating a report

The Report button on a project row opens the report wizard, which assembles a filing package (ZIP) with the project’s hours, the documents of the people who worked on it, and an audit trail. See Reports for its four steps and what the package contains.

Project status

Projects can be in one of three states:

• Active — the default state for ongoing projects.
• Completed — for finished projects (still visible in the list).
• Archived — hidden from the default list. Use “Show archived” to see them.

You can change status using the action buttons on each project row.